MANAGING TIME & TASKS EFFECTIVELY

MANAGING TIME & TASKS EFFECTIVELY

Hotel Ambhara / Hotel Ibis Arcadia – Jakarta | 2-4 Februari 2011 | Rp. 4,750,000

 

In our rapidly-changing, time-conscious world, we are faced to get more done…with fewer people…in less time. The quantity of time will not change. There are always sixty seconds in a minute, sixty minutes in an hour, and twenty-four hours in a day. Therefore, what needs to change is our perception of time, and how we manage our time.

By organising your workload effectively rather than constantly reacting to events you can become more efficient and regain control of that most valuable resource… time.

Employers are constantly requiring their managers to take on more and more work.  By becoming better organised in your working day, you can achieve greater efficiency, or leave for home on time without feeling guilty. The potential to achieve more in your job and career is partly dependent upon how well your time is managed. This is a highly participative programme in which delegates will be given a series of individual exercises and guidance in improving their use of time and managing their tasks

 

Who Should Attend?

  • Managers, supervisors, senior staffs

 

Course Objectives

  • To enable participants to clearly identify their roles and responsibilities;
  • To enable understanding work-related and personal time wasters, and generate ways to overcome them
  • To enable participants to understand their key priorities and SMART goals in their work
  • To introduce participants practical tools to use at work and ensure they make time to focus on priority tasks
  • To assist participants to develop a more proactive approach at work
  • To learn the important rules of Time Management
  • To practice effective coaching to their subordinates;
  • To delegate effectively;
  • To monitor and to evaluate subordinates tasks;
  • To motivate subordinates in performing high standard;
  • To manage job-stress effectively.

 

What You Will Gain

  • The ability to gain a substantial increase in performance
  • A greater awareness of the importance of time and task management in achieving business targets
  • A clear understanding of your personal and work-related time wasters
  • An awareness of the importance of prioritising in your day-to-day work
  • Each participant  will take away a SMART goal and action plans, to improve their Time Management and personal effectiveness, which they can put into effect immediately after the course

 

TOPICS AND SCHEDULE

DAY 1

Session 1: ROLE OF MANAGER

  • Introduction;
  • Self-analysis of Managing People and Managing Task;
  • Research on 39 Managing People Practices;
  • Self-analysis on practices on 39 practices and Feedback;
  • Managing critical relationships;
  • Performance cycle;
  • Summary;

Session 2: TIME MANAGEMENT

  • What Is ‘Time Management’?
  • Benefits Of Managing Your Time Well
  • Poor Time Management Styles
  • Identifying Time Wasters
  • Choosing The Right Time
  • Diaries & Schedules
  • ‘To-Do’ Lists
  • Coping With Deadlines
  • Personal Review
  • Time Logs
  • Setting Limits

Session 3: Group Exercise and Presentation: Time Management Assessment

  • Group Discussion;
  • Group Presentation
  • Class Discussion and Insight

Session 4: MANAGING PRIORITIES AND MULTI-TASK

  • Introduction to managing priorities
  • Prioritising through goals and objectives
  • Dealing with changes
  • Creating planning strategies
  • Project planning

DAY 2

Session 1: DEVELOPING SMART GOAL AND ACTION PLANS

  • Introduction – Performance Cycle;
  • Organization’s corporate goals;
  • The need to communicate corporate goals at all levels;
  • Importance of goal setting;
  • How goals are se;
  • Criteria of goals;
  • Components of goal statements;
  • Action verbs – measurable;
  • Gaining Commitment on Goal Setting;
  • Gaining Commitment Exercise;
  • Goal setting Practices of Outstanding Managers; Summary

Session 2: Group Exercise and Presentation: DEVELOPING SMART GOAL AND ACTION PLANS

  • Group Discussion;
  • Group Presentation
  • Class Discussion and Insight

Session 3: EFFECTIVE COACHING TECHNIQUES

  • Introduction to coaching;
  • Coaching – What is coaching /counseling;
  • How to determine if coaching is needed;
  • Coaching model;
  • Feedback exercise;
  • performance feedback tips;
  • Steps for conducting formal observation;
  • Review of implementation of the models;
  • Corrective action;
  • Coaching practices of outstanding managers;
  • Summary

Session 4: Role-Play: EFFECTIVE COACHING TECHNIQUES

  • Individual Role-play;
  • Group Presentation
  • Class Discussion and Insight

DAY 3

Session 1: EFFECTIVE DELEGATION

  • Why Delegate?
  • What Is Delegation?
  • Who Is the Right Person for the Task?
  • How Can You Avoid Mistakes in Delegation?
  • How to give better instructions?
  • What Communication Skills Help Get Results?
  • How Can Delegation Be Monitored?

Session 2: MONITORING & EVALUATION TECHNIQUE

  • Introduction to monitoring and evaluation terms and concepts
  • Difference between monitoring and evaluation
  • Monitoring techniques
  • Advantages and disadvantages of various monitoring techniques
  • Objectively verifiable indicators
  • Means of verification
  • Deciding which reporting methods to use
  • Collecting, analyzing and storing information
  • Communication M&E findings for action and accountability
  • Evaluation techniques

Session 3: MOTIVATING AND REWARDING

  • Understanding People

Why people work and what are their key motivators?
What are the motivating factors?
What employees want from their bosses and their jobs?
What are the causes of de-motivation?
Working with others to talk them out of de-motivation and into getting things off their chest
Planning what to do next

  • Concepts and Theories of Motivation

Understanding the theories and putting them into practice (e.g. Maslow, Hertzberg and McGregor)

  • Working with De-motivated Individuals

Providing support and recognition
Empathising and understanding the issue
Involvement through empowerment
Providing a sense of ownership and responsibility

  • Personal Development

Preparing and developing a personal action plan to support your return to the workplace

  • Introduction to Rewarding;
  • Informal and Formal Rewards;
  • Giving Informal Rewards;
  • Rewarding practices of outstanding managers;
  • Summary

Session 4: STRESS MANAGEMENT

  • What is stress
  • How to take advantage of stress to increase your performance
  • What is the impact of stress at individual or organisational level
  • How to monitor yourself to detect the early signs of stress
  • What are the myths about stress
  • How to interact with people and manage your stress to get maximum results
  • How to use the power of mind to its fullest capacity to get back in control of your life
  • How to organise and use time management to increase performance and reduce stress
  • How to read body language signals
  • How to assertively communicate with others
  • What physical exercises work best to relive stress
  • How to observe your emotions when getting stressed and respond to them accordingly
  • How to say No and offload work from your busy life
  • How to use the power of positive thinking to master the art of stress management

 

FASILITATOR

Bambang Haryanto ialah instruktur dan konsultan independen pada berbagai Training Center, organisasi bisnis dan lembaga, antara lain pernah untuk BCA Group, Salim Group, Bank Tamara, Gajah Tunggal Group, Dharmala Group, Sampoerna Group, Tiga Raksa Group, Modern Group, Napan Group, Lippo Bank, BDNI, dan Bank Artha Graha. Ia memulai karirnya dengan bekerja di berbagai hotel internasional selama empat setengah tahun, bidang sales dan pariwisata selama dua tahun sebelum menjadi dosen di Universitas Terbuka selama enam tahun. Selain menjadi dosen, ia juga bertanggung-jawab serta memimpin banyak satuan tugas untuk menyelesaikan berbagai tugas manajerial dan pengembangan dalam bidang penyelenggaraan pendidikan tinggi.

Tahun 1989, ia memulai bekerja di Divisi HRD dan Training Center BCA sebagai instruktur program-program manajemen dan pengembangan diri. Ia pernah menjadi Kepala Pelaksana Harian BCA Training Center selain menjadi Koordinator Program Pengembangan Manajemen. Ia juga telah berhasil menyusun, mengembangkan dan menyelenggarakan berbagai pelatihan untuk BCA Training Center.

Tahun 1993, ia memulai karir sebagai instruktur dan konsultan yang bekerja secara mandiri untuk berbagai organisasi bisnis dan lembaga. Hingga saat ini ia telah menyelesaikan dengan baik lebih dari seribu kali berbagai jenis program pelatihan dan konsultasi.

Bambang mempunyai ijasah Master of Education dari Simon Fraser University Canada (1989), Sarjana Pendidikan dari Universitas Negeri Jakarta (1983), dan Diploma III Perhotelan (1978).  Selain itu ia juga sangat berminat dan sering mengikuti berbagai seminar dan pelatihan yang berkaitan dengan manajemen umum, manajemen strategik, manajemen operasional, kepemimpinan, penjualan, pemasaran, UKM, dan pelayanan prima.

 

Investasi

  • Rp. 4,750,000 (empatjuta tujuhratus limapuluh ribu rupiah)
  • Dapatkan discount 5% bagi yang mendaftar 2 minggu sebelum tanggal training.
  • Discount diatas dapat menjadi 10% apabila pendaftaran group minimal 3 orang dari perusahaan yang sama.
  • Pelaksanaan training akan diselenggarakan apabila telah mencapai quota peserta 7 orang.
  • Konfirmasi pelaksanaan training akan dilakukan 3 (tiga hari sebelum tanggal pelaksanaan.

 

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